Privacy Policy

Personal data means information that identifies or can reasonably identify an individual (for example: name, email, phone, message content, and online identifiers).

Processing means any operation performed on personal data (collection, storage, use, disclosure, deletion).

Controller means the entity that determines the purposes and means of processing personal data. For this website, the controller is ViroHub Entrepreneur Legal GK.

User means a visitor of this website or a person who contacts us.

This policy applies to:

• Visits to https://ViroHub.click and its pages;
• Messages sent via the contact form or via email/phone;
• Cookie and similar technology usage on this website.

If you follow a link to a third-party website, their privacy practices apply. We do not control third-party sites.

3.1 Data you provide

• Identity and contact data: full name, email, phone .
• Inquiry data: subject, message body, and any details you choose to share.
• Consent confirmation: confirmation that you agreed to processing under this policy (via checkbox on our forms).

3.2 Data collected automatically

• Device and log data: IP address, approximate location (city/region derived from IP), browser type, pages visited, date/time of access, and referring page.
• Performance measurements: basic metrics that help us understand whether pages load correctly and which pages are used most.

We do not intentionally collect special categories of data via the website. Please avoid submitting sensitive information unless it is necessary for your inquiry.

• Responding to inquiries: to read and respond to messages, clarify scope, and communicate about potential services.
• Website operation: to maintain functionality, troubleshoot issues, and prevent abuse.
• Service administration: if we start working together, to manage communications and project documentation.
• Compliance: to meet legal obligations (e.g., record-keeping where required).

Depending on the context, we process personal data based on one or more of the following grounds:

• Consent: when you submit a form and confirm consent via checkbox.
• Contract / pre-contract steps: to take steps at your request prior to entering into an engagement (e.g., scope discussion).
• Legitimate interests: to operate and secure our website, improve performance, and respond efficiently to inquiries, provided your interests do not override ours.
• Legal obligations: when record-keeping is required by law.

If a specific legal basis is required by local regulations in your situation, we will clarify it in direct communication where appropriate.

We use cookies to support basic website performance and to remember certain preferences.

6.1 Cookie categories

• Performance cookies (required on this site): help us understand basic site usage and ensure pages function properly.

6.2 Cookie control

You can manage cookies using your browser settings. You may also use our opt-out page for additional guidance:

Opt-out options

6.3 No Google scripts

This website does not embed Google Fonts, Google Analytics, or Google Maps scripts.

We keep personal data only as long as needed for the purposes described above.

• Inquiry data: typically retained for a reasonable period to manage follow-ups and maintain records.
• Operational logs: retained for security and troubleshooting for a limited period.
• Engagement documentation: if we start a formal engagement, retention may be longer based on the nature of services and legal obligations.

When retention is no longer necessary, we delete or anonymize data using reasonable measures.

We may share personal data in limited cases:

• Service providers: hosting and security providers that support website operation. They process data under instructions and appropriate safeguards.
• Legal requirements: if required by applicable law or a valid request by authorities.
• Business transfers: if we reorganize or transfer assets, data may be transferred as part of the transaction, subject to this policy.

We do not sell personal data.

Our service providers may operate in multiple jurisdictions. If personal data is transferred across borders, we take reasonable measures to ensure appropriate protection and to use reputable providers.

If you want details about specific transfer safeguards used for a particular request, contact us using the details below.

Depending on applicable law, you may have the right to:

• Request access to personal data we hold about you;
• Request correction of inaccurate or incomplete data;
• Request deletion, where applicable;
• Object to or restrict certain processing;
• Withdraw consent (where processing is based on consent);
• Request a copy of data in a portable format (where applicable).

To exercise these rights, contact us. We may ask for verification to protect your data.

We use reasonable technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction.

No method of transmission or storage is completely risk-free. Please choose what you share accordingly.

This website is not directed to children. If you believe a child has provided personal data, contact us so we can address it.

We may update this policy to reflect changes to our practices or legal requirements. We will revise the effective date at the top of the page.

If changes are material, we may provide additional notice on the website.

If you have questions about privacy or want to exercise your rights, contact:

ViroHub Entrepreneur Legal GK
〒150-0002 Tokyo-to, Shibuya-ku, Shibuya 2-21-1, Japan
Email: [email protected]
Phone: +81 3-6631-9024
Business ID: JP-CO-2026-VHUB-9024